What Tools Do You Need For Transcribing?

As with any career, not only do you need to be skilled in your profession you also need to ensure that you have the right tools for the job. After all you wouldn’t be a mechanic without having your own set of tools to be able to fix a car.

So we have broken down the tools that a transcriber needs to do their job into two categories: Need to have and Nice to have.

Need to have:

  • Headphones
  • A keyboard
  • A quiet space to work in, ideally an office or room where you are free from distractions
  • Word processing software
  • Good internet connection
  • Transcription software

Nice to have:

  • Noise-cancelling headphones, though not essential these can be costly which is why they are in the nice to have category
  • A transcription pedal, this will help you navigate through audio files with your feet. However if you just starting out in this career it would be better to invest in it later once you have ensured it is the career for you
  • Time tracking software, this will ensure accuracy of how long you spend on each audio file

How to select the right headphones?

Your headphones are probably one of the most important tools you will need, so it is important to select the right ones. If you have the budget for it then we would highly recommend noise cancelling ones as it will make a big difference.

  1. Comfort – As you will be wearing them for most of your working day, comfort is your number one priority
  2. Noise cancelling quality – Can you hear lots of noise from the rest of your environment, would the noise prevent or distract you from transcribing?
  3. USB Plug

Final thoughts

Remember, it is extremely important to have all the tools in place before you embark on you transcription career, after all you wouldn’t build a house without brick, concrete, sand, cement and all the tools that go with building.


Back to School: The Transcriber Essentials

It is that time of year again, when the shops are fully of sparkly new stationery items, the TV is full of adverts for school uniforms and back to school essentials. So, it seemed fitting to do a blog post on the Transcriber Essentials.

Here are our top five essential skills you need to be a good Transcriber:

  1. Good use of English language – having good use and understanding of English grammar and punctuation is essential to being a successful and good transcriber.
  2. Keen listening skills – This will ensure that you get the words and context right, after all, not all recordings are of good quality, speakers accents may change or be hard to understand.
  3. Know how to research – Whilst transcribing you may encounter words that you may never have heard of. This is especially true if you are dealing with a new area of transcription such as medical or legal. You may need to do extra research to understand the subject or to clear up any audio that might not have been clear initially.
  4. Typing speed – Now speed is not always everything, especially if some of the audio files are on complicated subjects, however the ability to type quickly is advantageous because you could be listening to very lengthy files, or have short deadlines that need to be met in turning around files for your clients.
  5. Excellent proofreading skills – Once you have transcribed the audio file, it is extremely important that you read back and proof what you have typed to ensure everything makes sense and that the tone and context are conveyed accurately.

This is by no means an exhaustive list of essentials but, the tip of the iceberg really.

If you are interested in becoming a transcriber or would like to benefit from our services then please email us at: info@fingertipstyping.co.uk