The use of analogue (cassette tape) recorders is somewhat outdated but are still used in many professional industries. But as we have moved forward into a digital age there is a call for more companies to embrace digital dictation and here are some of the reasons why.
Analogue devices are highly insecure, after all anyone can playback the recording and listen to your patient or client data.
This is where the difference lies between the analogue and digital world. As digital devices have ways of securing voice files, they are compliant with data protection laws and can be locked via a secure PIN, not to mention that the data can be encrypted.
If a cassette is lost, the data is lost forever. With digital recordings, they can be stored in your computer or in the cloud giving you access to the sound files whenever you need them. Even if something catastrophic happened you could still get the files back, unlike its analogue counterpart.
As with any voice recording, other factors need to be taken into account. A recording in a loud coffee shop is going to be harder to pick out the speakers than one in a quiet room. However digital dictation wins hands down as it can sound very crisp and clear every time the file is played. Whereas tapes stretch over time, the more the tape is played the more of a risk of damage which can make the sound quality poor or distorted.
With analogue dictation the tape itself must be stored, creating storage space issues not to mention an increased risk of tapes becoming lost, damaged or mislabeled.
Digital files can be stored easily and securely on a hard drive or in the cloud making archiving and retrieval simple and cost-effective.
It is only a matter of time before analogue dictation goes the way of the VHS which stopped being manufactured in 2016 because of a decline in sales. Our advice to any customers is to start moving across to digital devices as soon as possible to future proof yourself.
Creating a captivating PowerPoint presentation can be a real challenge, I am sure we have all been to a presentation or meeting where the speakers reads everything from the slides and you and everyone else is bored to tears. But how do you put the Pow into PowerPoint?
- Keep It Simple – Try and avoid using bright colours on your slides and don’t get to tempted to go all out on the animation as this will only distract your audience from what you are trying to say. focus instead on the basics:
- Use an easy to read font for body text such as: Arial, Helvetica, or Calibri.
- Avoid decorative fonts, such as calligraphy. If you have to use them reserve them only for slide headers.
- Put dark text on a light background, this is easiest to read.
- Align text left or right. Centred text is harder to read.
- Don’t put too much on a page, keep it minimal.
- One Thing At A Time – Your audience is most likely to read everything that is displayed on screen, so to keep them at your pace pop each point up one at a time. Your job as presenter is to control the flow of information so that you and your audience stay in sync.
- Ask Questions –Try and add these in around your slides as it will engage your audience and ensures that people do not forget to ask at the end, when you have all moved on.
- Follow The 10-20-30 Rule – It is said that a presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points. This is good advice as our attention span for focussing on one thing has been proven by academics to be 20minutes.
- Summarise – Tell them what you are going to tell them, tell them and then tell them again.Summarising your presentation at the beginning lets your audience know what to expect. Try an summarise it in 10-15 words, think of your ‘elevator pitch’ if you can’t then it’s probably too long or too vague. Then conclude by telling them what they have learnt.
Follow these simple tips and we guarantee that you will start creating fantastic thought provoking presentations and if you are still struggling then remember that we offer this as a service for more information please email: firstname.lastname@example.org
Proof Reading Tips by Fingertips Typing Services
There’s no foolproof formula for perfect proofreading every time. But these six tips should help you spot errors before anybody else does.
What do proofreaders do?
A proofreader is a person who spots the details and checks for any errors (typos, spellings, punctuation) before the document goes to print or online.
What skills do you need to be a proofreader?
- Concentration – Get rid of distractions and potential interruptions. Switch off your phone, turn off the television or radio and stay away from the email.
- Put It On Paper – You read differently on screen and on paper, so print out a copy.
- Read Aloud – If you read aloud, your ear might catch grammatical errors that your eye may have missed.
- Watch Out for Homonyms – These are words that share the same spelling or pronunciation, but have different meanings. For example; mixing up accept with except or complement with compliment.
- Watch Out for Apostrophes and Contractions – People often mix their and they’re, its and it’s, your and you’re and so on. Also, remember that the apostrophe is never used to form plurals.
- Read It Backwards – People often become word blind, especially if you have been working on something for a while as the brain automatically “corrects” wrong words inside sentences. In order to break this pattern you can read the text backwards, word by word.
Here at Fingertips Typing we offer a proofreading service, for more information please email us at email@example.com