The use of analogue (cassette tape) recorders is somewhat outdated but are still used in many professional industries. But as we have moved forward into a digital age there is a call for more companies to embrace digital dictation and here are some of the reasons why.
Analogue devices are highly insecure, after all anyone can playback the recording and listen to your patient or client data.
This is where the difference lies between the analogue and digital world. As digital devices have ways of securing voice files, they are compliant with data protection laws and can be locked via a secure PIN, not to mention that the data can be encrypted.
If a cassette is lost, the data is lost forever. With digital recordings, they can be stored in your computer or in the cloud giving you access to the sound files whenever you need them. Even if something catastrophic happened you could still get the files back, unlike its analogue counterpart.
As with any voice recording, other factors need to be taken into account. A recording in a loud coffee shop is going to be harder to pick out the speakers than one in a quiet room. However digital dictation wins hands down as it can sound very crisp and clear every time the file is played. Whereas tapes stretch over time, the more the tape is played the more of a risk of damage which can make the sound quality poor or distorted.
With analogue dictation the tape itself must be stored, creating storage space issues not to mention an increased risk of tapes becoming lost, damaged or mislabeled.
Digital files can be stored easily and securely on a hard drive or in the cloud making archiving and retrieval simple and cost-effective.
It is only a matter of time before analogue dictation goes the way of the VHS which stopped being manufactured in 2016 because of a decline in sales. Our advice to any customers is to start moving across to digital devices as soon as possible to future proof yourself.
The podcast has revolutionised the way we communicate content to the public, it has been perfect for; Schools, colleges, universities, businesses, the travel industry, not to mention more common forms of media such as: radio programmes, magazines, political broadcasts, religious organisations, TV commentary and newspapers.
However to be able to search for podcasts over the internet you need written content, search terms and keywords, otherwise your podcast is effectively invisible, unless you spend time and money advertising.
Providing a transcript of the full podcast or excerpts of it will help with getting good search engine results and ultimately drive more people to listen to your content. By providing a full transcript you also ensure that you do not alienate the deaf or those with slightly impaired hearing. If you can’t hear clearly, then your only option is to read. In fact the Disability Discrimination Act 1995 and the Communications Act 2003 encourages the provision of full accessible content for all broadcasts.
It is also quicker to read than listen to an audio file, you may find that some of your audience will prefer reading your podcast rather than listening. By providing options you will not be limiting your audience.
Tips for transcribing podcasts:
Use Time Markers – Allow listeners to go to the point they want to hear, or they can read the transcript for that section
Transcribe in Intelligent Verbatim Transcription – This ensures a full, accurate transcript, removing all the ‘ums’, ‘ahs’, repetitions and other verbal habits people have. Making it easier to read and actually reduces transcription time and cost
How long does a Podcast take to transcribe?
The professional transcription industry standard allows one hour to transcribe 15 minutes of clearly recorded speech. It therefore takes a minimum of four hours to transcribe a one hour recording but this can be more depending on a number of factors including:
How clear the recording is
The clarity and speed of the voices
The number of people speaking
Accents of speakers
The Benefits of Transcribing your Podcast
It allows you to create clickable links – Ensuring that you are always driving your listeners back to your website, which is always good etiquette
Reinforce the content – Some people like to have the written text in front of their eyes while listen
It is professional
Makes your content searchable – Which will drive more visitors to your site
Great for search engine optimization (SEO) – The transcribed files will allow you to create title, tags and description of the audio file which will be picked up by search engines whereas audio files do not currently have this ability
If you have a podcast and feel you would benefit from transcription services, then Fingertips Typing can help. Visit Fingertips Typing Services.
Written by: Cerri Killworth, Transcriber for Fingertips Typing Services.
Any data that contains personal, sensitive or confidential information. This data might include, but not limited to:
Medical record, be that doctor, dentist, hospital, optometrist, any healthcare provider
Government held information, such as driving licence or passport
Information held by social services
Legal proceedings or information held by a lawyer
Property dealings, including lettings or sales
Personnel/HR data, including contracts, grievances or disciplinaries
The Data Protection Act 1998 (DPA) is an Act of Parliament of the United Kingdom of Great Britain and Northern Ireland which defines UK law on the processing of data on identifiable living people. It is the main piece of legislation that governs the protection of personal data in the UK. The Data Protection Act (DPA) is designed to protect personal data stored on electronically.
It requires that organisations must ensure the protection of personal information, that might include name, address, date of birth, bank details. There is stronger legal protection for more sensitive information, such as:
Any organisation with access to personal data has a legal responsibility to adhere to DPA.
The individual whose personal data is being held is known as the data subject.
The individual who is identified as being responsible for the security of the personal data is known as the data controller.
The Information Commissioners Office (ICO) is responsible of overseeing and ensuring the DPA is followed.
Fingertips typing Services Limited Ltd is registered under the Data Protection Act acts in accordance with all the regulations set out by the ICO.
Clients have a dedicated folder for their company. They can log in using a user name and password provided by Fingertips. The client uploads their file into their Dictations To Do folder. There can be sub-folders in this folder, depending on urgency e.g. 4 hour, same day, overnight etc.
The system notifies the director that a new file is ready. Only the director and administrator has access to all folders. The manager will then transfer the file into the file that is specifically for typists. Typists only have access to that specific folder.
Once the transcription is complete, the manager will move it from the Typists folder to the client’s Transcriptions Done folder. The client can easily check the progress or completion of their files.
There is a strict non-disclosure policy provided by Fingertips Typing, which is adhered to by the typists.
Choosing Fingertips Typing
Fingertips has been established for over a decade, since director, Cathy Bennett, started the business. Our reputation is built on quality and trust – our transcribers are highly trained typists with experience in many different industries.
We’ve prepared this Privacy Statement to make specific reassurances that your information is kept confidential. This document will run through the different kinds of information collected and stored by Fingertips and explain what we will use it for.
Your personal details
To register for an account with Fingertips, you are required to supply your company name, your name, address, telephone number, email address and web address if applicable. This information will be used for invoicing purposes, as well as being added to the Fingertips customer database. The telephone number is used to contact the client in the event of unpaid invoices and any other work related reason that may occur.
Fingertips will not pass your personal details on to any third party.
Who can access my information?
The sub-contractors of Fingertips do not have access to the database and therefore to your information. Only the Director of Fingertips has access to the database, and the administrator who updates the database.
Is there a tradition or a story that has been handed down the generations in your family? It’s not written down anywhere, just been told, from one person to another. There must be some truth in it somewhere but it’s been added to and embellished, blurred and reimagined through time.
This telling and retelling is as old as language itself. Since Man began to form words, stories are told to the young as warnings, as lessons, as bedtime tales. Before we could write, things were passed on verbally, and still it happens today. Indigenous tribes across the world have historically passed their knowledge and experiences along the familial lines through verbal accounts and rememberings. Continue reading Transcription and Oral Histories